Reports to: Senior Protocol Officer Directorate/Department :Office of the Deputy Secretary General Division :Protocol Division Number of Direct Reports: 2 Number of Indirect Reports: 0 Job Grade: P2 Number of Positions: 01 Contract Type: Regular Location: Accra, Ghana

Purpose of Job

Develop and deliver a range of protocol activities during events such as training/information seminars, conferences, publicity events, dinners and luncheons in line with protocol policies, strategies and programmes within the AfCFTA Secretariat

Main Functions

•    Follow up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan; •    Suggest new and expand on existing policy areas for planned research; •    Contribute in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AfCFTA Secretariat internal use; •    Assist in setting the overall research direction of a relevant policy area; •    Responsible for the delegation and execution of defined research areas; •    Participate in the organisation of relevant meetings, congresses and conferences with stakeholders; •    Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets; •    Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division; •    Provide technical support to internal and external stakeholders

Specific Responsibilities

•    Prepare information guidelines for delegates and participants of AfCFTA Secretariat’s meetings on the modalities of accreditation and seating plans •    Assist in the preparation of the Diplomatic list of State Parties of the AfCFTA Secretariat and keep protocol related documents of historical value and ensure their periodical update •    Ensure the ceremonial items such as Mast flags; desk flags, car pennant and name plates of Member States are properly procured and correctly used in appropriate places •    Custodian of the Secretariat ceremonial items (Mast flags; desk flags, car pennant, name plates as well as the gifts etc…) •    Supervise the work of Protocol Assistants reporting to him/her •    Provide protocol assistance to staff and handle in-house and external enquiries •    Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc… •    Maintains working relationship with airline personnel, immigration and custom officers under the guidance of the Manager; •    Coordinate with events management staff for effective progression of the event, briefing them about the standard events protocol; •    Oversees the work of the staff under his/her supervision; •    Oversees the processing of Exit Visas for the departing staff; •    Perform other related duties as may be assigned

Academic Requirements and Relevant Experience

•    A Bachelor’s Degree in International Relations, Diplomacy, Political Sciences, Public Administration, Humanities or any other related discipline with 5 years of relevant work experience in areas of Protocol Services, or •    A Master’s Degree in Social Sciences, with specialization in International Relations and Diplomacy or in related field with 2 years of relevant work experience in Protocol services •    Supervisory experience is an added advantage

Required Skills

•    Oral and written communication skills •    Excellent analytical thinking and problem solving skills •    Planning and organizational skills •    Ability to successfully manage ambiguity •    Ability to work across business units / geographies; cultural sensitivity •    Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage;

Leadership Competencies

Core Competencies

Functional Competencies