Tetra Tech International Development Services
Tetra Tech seeks experienced candidates for the following position: Office Manager
Under the responsibility of the Director of Administration & Finance, to whom he / she will report, the office manager will have the following responsibilities:
Takoradi Office Management Roles Include:
Responsible for the day-to-day management of the GFRA office in Takoradi, ensuring orderliness, establish work relationships with service providers; Establish and maintain effective office information management systems including files, Develop, maintain and report on and manage property inventory assigned to Takoradi office; Serve as primary liaison with office leased landlord and control of maintenance needs.
Events and Travel Roles include: He/she will have the primary responsibility of ensuring the timely provision and delivery of all logistical support to the operation of the Takoradi office, including; organizing meetings and workshops etc.; create and maintain a staff travel tracker; oversee the traveling schedules and verify the authorizations required for travels process as well as maintain supporting documentation in files for all trips. Monitor and ensure compliance with Tetra Techs Travel Policy and Procedures
Procurement Roles: Implement transparent, effective, and efficient procurement process for all material resources, as well as a transparent, effective, and efficient contracting process in support of the Takoradi office operations, including but not limited to; drafting contracting documents and other compliance-related documents related to the solicitation, draft RFP/RFQ and bid analysis documents for DCOP review in compliance with Tetra Tech ARD procedures.
Accounting Role: Ensure that all expenses are eligible, reasonable and have received the required approval from the main office in Accra. Process payment documents and send them to Accra for payment. Manage a minimal petty cash fund and ensure timely reporting to the Accra office for replenishment. Meet monthly financial close requirements on time and accurately while ensuring proper documentation is available to support financial transactions. In coordination with the DCOP, prepare cost projections for office needs and ensure that there is sufficient liquidity available to meet the needs of the project
Educational Requirements & Qualifications
Experience: Minimum of 4 years experience in accounting or equivalent position. Experience working in a similar position for an international organization is preferred.
Education: University degree in accounting, finance, business administration, or other relevant discipline.
How to apply
Apply by email